Meeting notes with action items
Approved by: your project lead.
THE PROJECT ASSISTANT AGENT · FOR RESIDENTIAL BUILDERS
The Project Assistant Agent. The admin that runs itself.
Listens to meetings. Files documents. Drafts client updates. Surfaces what's stalled. Your team approves before anything ships.
SITE MEETING · 47 Elm Avenue · 28 May 2026
Action items
- Confirm stair balustrade finishClient · due 31 May
- Send revised kitchen duct routeAmal · due 30 May
- Check lead time on rooflightOffice · due 29 May
Decisions captured
Kitchen splashback to change to zellige tiledecision
Retain existing architraves in front roomdecision
Open question
Confirm whether utility floor finish matches kitchen.
3 actions · 2 decisions · 1 open question
HOW IT WORKS
From meeting record to action list.
Inputs
Meeting recordings · Project documents · Client emails · Site WhatsApps
BuildGuider
Project evidence layer
Outputs
Meeting notes · Action lists · Document registers · Client summaries · Follow-up reminders
WHAT IT PRODUCES
Outputs your project lead will recognise.
Client summary updates
Approved by: your project lead.
Document registers
Approved by: your project lead.
Follow-up reminders
Approved by: your project lead.
EVIDENCE
Your team approves before anything ships.
Every note points at its source. Meeting notes, client summaries, and actions link back to the recording, email, or site message that produced them.
Every action is reviewable. Your project lead sees the draft and approves what is sent, chased, or filed.
Every follow-up leaves a trail. Reminders, updates, and document movements are timestamped and traceable.
See the audit trail in actionWHAT CHANGES
The admin that runs itself.
Before
With BuildGuider
Meeting notes written up two days later, half the actions missed.
Notes drafted within minutes of the meeting ending, every decision captured.
Client updates skipped because no one had time to write them.
Weekly client summaries drafted, ready for your project lead to send.
Documents in five different folders. No register.
A document register kept current automatically.
Actions promised in meetings, no one chasing.
Follow-up reminders surfaced when the deadline approaches.
The rest of the team.
Six more specialists work from the same shared memory.
Estimator Agent
Turns drawings, notes, and invoices into reviewable scope. With evidence links.
Scopes & exclusions
Quantity Surveyor Agent
Measures, compares, and commercially reviews quantities and changes.
Variations & cost movement
Procurement Manager Agent
Learns from invoices, supplier catalogues, and price history.
Buying lists & suppliers
Site Manager Agent
Connects drawings, scope, notes, and decisions to site execution.
Task lists & issue logs
Contract Manager Agent
Tracks scope changes, approvals, assumptions, and client decisions.
Change logs & evidence
Commercial Assistant Agent
Connects estimate, purchases, invoices, and margin visibility.
Cost-to-date & alerts
START SMALL
See it on your drawings.
Send us a real drawing pack from a real project. We'll show you what BuildGuider reads, what it flags, and what it produces — before any commercial conversation. Thirty minutes.
Start the pilot →